The Department for Culture, Media and Sport (DCMS) is potentially looking to tender for event management services.

As part of the World War I commemoration in 2014, a series of events are being scheduled to take place in the UK and also France and Belgium. One of these events is in the town of Mons, Hainaut at St Symphorien Military Cemetery. The event, which will be filmed live by the BBC, will take place in a rural location with challenging access and with a setup that will be more time consuming than a classic event venue. The requirement will be to organise and manage this event in collaboration with a number of key stakeholders.

Some of the services that may/will need to be provided are:

Project Management

Sourcing/purchasing of agreed materials

Sourcing/engagement/management/liaison of agreed International artists and event participants.

Security fencing to event space

Supervision of park and ride facility (buses being provided by local council)

Barrier fencing secure entry/exits

Supervision of attendees arriving/departing (not VIPs)

Provision of seating for up to 2,000 people (tiered seating will be needed)

Security lighting

Ground level lighting in the cemetery

Possible contribution to event lighting (liaison with BBC)

Sound system

Power generator

Two large screens in meadow

Public liability insurances (minimum £10million)

Site security system/personnel

Stewards

Toilet facilities

Communications system for key personnel

Interested parties are welcome to seek further information by attending a suppliers’ information event on September 19 to be held at Mons, Belgium with a visit to St Symphorien Cemetery, as part of the agenda.

An event will also be held in London on September 24 for those interested parties unable to make this initial information event.

Please register your interest in attending in either Mons or London by emailing both Noel Miller at noel.miller@culture.gsi.gov.uk and Paul Howard at paul.howard@culture.gsi.gov.uk